Job Listings

Executive Assistant

Are you a detail-oriented Executive Assistant with polish and finesse? Do you pride yourself with your ability to be tech savvy & dynamic? Is multi-tasking one of your "things"? Are you someone who elevates a role and enjoys minimum supervision? Are you someone who thrives in a busy office environment?

If you have answered yes to the above, then we have just the role for you! We are looking for an adaptable Executive Assistant to join our professional team.

Reporting directly to the President, this is a critical role to our organization—one that provides administrative and organizational support for all activities and facilitates the flow of business operations on an ongoing basis. This includes:

  • Ensuring the office operations are always running efficiently and professionally;
  • Admin related work: supporting team members, answering phone calls, printing, filing, scheduling meetings, and other ad hoc tasks
  • Coordinating logistics for interviews, meetings and events;
  • Corresponding with clients, candidates, suppliers and others;
  • Maintaining all office technology from websites to mobile devices;
  • Supporting business development activities such as events and social media;
  • Managing databases and contact lists;
  • Preparing written reports and spreadsheets;
  • Maintaining accounting activities including invoicing, accounts receivable, accounts payable, bank deposits and payroll.

As the ideal candidate, you excel in administration and have well-developed skills in Office 365, email marketing programs, website and database management, and social media tools. You have a solid understanding of how a professional office works and possess basic accounting knowledge using Quick Books Online preferably.

You have outstanding time management skills and can easily juggle priorities and work under tight timelines. Your superior communication and interpersonal skills make you an effective team member and relationship builder and enable you to put others around you at ease. While you have a keen appreciation for detail, you also keep your eye on the big picture. A demonstrated understanding of the local and regional business environments would be considered an asset.

About Gerald Walsh Associates Inc.

Established in 1990, Gerald Walsh Associates Inc. is one of Atlantic Canada’s leading human resources firms. 

Our firm’s mission is to find and develop leaders who help make a positive impact in their communities. We achieve this by recruiting leaders (such as Chief Executive Officers, Executive Directors, Chief Administrative Officers, and other senior leaders) for community-based organizations like:

  • Municipalities,
  • Public sector agencies,
  • Not-for-profit organizations,
  • Professional and industry associations, and
  • Owner-managed business whose values are community-minded.

In addition to recruiting leaders, we help these organizations succeed by offering human resource consulting services including performance assessments, compensation reviews, career and executive coaching, succession planning, and organizational reviews.

If you would like to pursue this challenging opportunity, please forward your cover letter and resume by email to Gerald Walsh Associates Inc. at Please quote project number 1813 in the subject line.