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Office Coordinator/Executive Assistant Gerald Walsh Associates Inc. is one of Atlantic Canada’s leading human resources firms. Established in 1990, we provide executive search, career transition and executive coaching services to a wide range of organizations throughout this region. We are currently seeking a dynamic, highly organized, client service oriented individual to join our professional team as Office Administrator. Reporting directly to the President, this is a critical role to our organization - one that provides administrative and organizational support for all activities and seamlessly facilitates the flow of business operations and processes on an ongoing basis. This includes: conducting research to source potential candidates; coordinating logistics for interviews, meetings and events; corresponding with clients, candidates, suppliers and others; maintaining paper and electronic files; supporting business development activities such as direct mail, electronic newsletter and print materials; ensuring the office is maintained in a professional manner; managing databases and lists of contacts; coordinating web site content and updates;Preparing written reports and spreadsheets; maintaining accounting activities including invoicing, accounts receivable, accounts payable, bank deposits and payroll As the ideal candidate, you have formal training in business administration or related field that is complemented by prior experience in a similar role. Your demonstrated superior communications and interpersonal skills make you a very effective team member and relationship builder and enable you to put others around you at ease. Known for your outstanding time management skills, you easily juggle priorities and work effectively under tight timelines and when given little direction. While you have a keen appreciation for detail, you also keep your eye on the big picture. Strong computer and technical skills are required for this role. A demonstrated understanding of the local and regional business environments would be considered an asset. |
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